Guides

How to Export Business Documents to PDF and Word

Editi Team·July 22, 2026

How to Export Business Documents to PDF and Word

Choosing the right format — and exporting it without losing formatting — is the last step in creating a document, and it matters more than people think.

PDF vs Word: when to use each

Use PDF when the document is finished and you want it to look identical on every screen — policies, reports, proposals sent externally. Use Word (.docx) when the recipient needs to edit or comment — drafts circulating for review.

Keep your formatting on export

The most common export problem is losing fonts, colours and layout. Exporting from a tool that respects your template — rather than copy-pasting into a blank document — preserves headings, tables, images and styling.

Headers, footers and page numbers

Professional documents carry a logo in the header and page numbers in the footer. These should appear automatically on every page, including "Page X of Y" so multi-page documents are easy to reference.

Cover pages

For formal documents, a cover page — with a logo, document type and date — sets the tone before the reader reaches the content. Editi supports several cover layouts (classic, minimal, banner and split).

Export from Editi

Editi exports to both PDF and Word with your template's fonts, colours, headers, footers and page numbers intact — so the file you send looks exactly like the document you built. Try it with a template.

Professional Documents, Done in Minutes

The document creator and online document formatter that helps you format Word documents online, reformat existing files, and generate professional business documents with customizable templates — all in one place.

Everything you need

Powerful features to create documents faster than ever.

Free for 5 Documents — Get started completely free, no credit card required. Create business documents online and manage up to 5 professional documents on the Free plan.
Customizable Templates — Choose from built-in templates or create your own. This Word formatting tool lets you customize fonts, colours, headers, and footers for professional business documents that match your brand.
Reformat Documents — Reformat Word documents instantly with this automatic Word document formatter. Apply fonts, colours, and layout to fix Word document formatting and fix inconsistent formatting in Word without touching your content.
AI Write Documents — The AI writing tool for documents that drafts entire structured documents from a single prompt. Create professional documents with AI and format business documents with AI — policies, reports, proposals ready in seconds.

About Editi

Editi is a document creator and document editor built to help teams produce professional business documents with consistent branding, effortless formatting, and intelligent templates. From policies and reports to proposals, Editi is the document formatting software that makes it easy to format Word documents online, automatically format Word documents, and generate polished content in minutes.

The all-in-one Word document formatter

Editi is a complete business document creator, document formatter, and online document formatter in one place. Wondering how to format a Word document and make a Word document look professional? Our online tool to format Word documents applies professional document formatting to any file in seconds. Use the automatic Word document formatter to fix Word document formatting and fix inconsistent formatting in Word, or use the AI tool for Microsoft Word documents to format business documents with AI and create professional documents with AI — everything you need for professional, on-brand documents.